Sponsors

 

 

Your logo could be here! Please support our PTO by joining as a business member!


 

PTO Leadership

Our Parent Teacher Organization (PTO) is led by a dedicated group of Volunteers. You do not need to be a Hunsberger parent to serve in a leadership role, but you do need to be a PTO Member and have the required WCSD backgroung check.  All parents, regardless of PTO membership are encouraged to volunteer in our classrooms and at events -  We know your time is valuable and all volunteers are appreciated!

  

Not sure which PTO Leadership does? Check out the brief descriptions below.

 

Executive Board Position Descriptions

The Current Board Members and Nominating Committee solicit applications for these positions and nominates a slate for vote by the General Membership at the May General Meeting.

 

President

  • Facilitates the creation of a caring community of parent volunteers and ensures support to teachers/staff.
  • Confers with the Principal and PTO Board regarding the school community’s wants/needs, plans for the year, and progress toward goals.
  • Acts as the point person for all PTO fundraisers, events, sponsored programs and correspondence.
  • Oversees and provides guidance to the other Executive Committee members and committee chairs.  
  • Oversees implementation of the budget.
  • Presides over PTO Membership meetings and Executive Board meetings.
  • Attends PTO council meetings when possible.
  • Files his/her signature at the bank containing PTO funds upon taking office.
  • Co-signs or approves all letters and/or communications.
  • Collaborates with the Principal or Principal’s designee to add PTO sponsored events to the school calendar.
  • Acts as an official representative of the school PTO.
  • Responsible for the accuracy of PTO information and compliance with PTO Bylaws and Standing Rules.
  • Cooperates with Incoming PTO President and Board after election to ensure a smooth transition.
  • Be present at all PTO functions including set-up and clean up unless unavailability is noted prior

 

Vice President 

  • Works side by side with President and other  Board members in ensuring PTO runs smoothly and on task.
  • Assists in promoting all events and programs by word of mouth, social media, e-mails etc.
  • Acts as an additional point person for all PTO fundraisers, events, sponsored programs and correspondence.
  • Evaluates fund raising events throughout the year and determines the effectiveness of fundraising efforts.
  • Oversees and provides guidance to the committee chairs involved in fundraising efforts.
  • Applies for PTO awards related to fundraising.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize fundraising efforts.
  • Coordinates/prepares the advertising/communications concerning fundraising efforts. 
  • Responsible for assisting in the planning and execution of school programs, assemblies, and workshops that will enhance the educational experience of students.
  • Coordinate with PTO President, principal, teachers, staff and Executive Board to develop a program schedule and calendar to be included in the school calendar.  
  • Coordinate program locations and reserve space.
  • Applies for PTO awards related to programs.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize program efforts.
  • Works with President to coordinates/prepare the advertising/communications concerning program efforts.
  • Be present at all PTO functions including set-up and clean up unless unavailability is noted prior

 

Treasurer

  • Controls all funds of the PTO by accounting for all receipts and expenditures.  
  • Ensures that all reimbursement checks are issued with 7 days of receipt.
  • Makes disbursements as authorized by the president, Executive Board or General Membership.
  • Prepares the PTO budget for review and approval by members at the first general meeting in cooperation with the Executive Board and budget committee if applicable.
  • Prepares and submits all tax related documents and works with outside accounting firm, Berge and Associates.
  • Files his/her signature at the bank containing PTO funds upon taking office.
  • Instructs Executive Board members on the expense process.
  • Ensures that expenditures are approved before being incurred.
  • Ensures all treasurer reports and financial statements are prepared for the Audit Committee when applicable.
  • Issues reminders to cash outstanding checks within 30 days.
  • Applies for PTO awards related to treasury.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a Financial Report at all meetings.
  • Be present at all PTO functions including set-up and clean up unless unavailability is noted prior

 

Secretary

  • Prepares and distributes the meeting agendas with the President.
  • Prepares and distributes the meeting minutes.
  • Tracks attendance at Executive Board Meetings and General Membership Meetings.
  • Prepares rooms for meetings.
  • Maintains records of sign in sheets, agendas, minutes, bylaws and standing rules.
  • Provides ballots for all elections if applicable.
  • Assists in preparation of  presentations for meetings.
  • Presents Standing Rules and Procedures annually and prepares revisions as discussed by the Executive Board.
  • Applies for PTO awards related to secretarial duties.
  • Attends all Executive Board Meetings and General Membership Meetings. 
  • Be present at all PTO functions including set-up and clean up unless unavailability is noted prior

 

Committee Chairperson Positions

Please note: Committee Chairpersons are appointed by the elected PTO Executive Board.  PTO Secretary and/or a Nominating Committee shall collect names of interested PTO Board members after 2 year minimum term of current Officers are complete.

 

 

Bulletin Board/Decoration

  • Decorates the PTO bulletin board to reflect the various themes, programs, or activities during the year.
  • Works closely with Board Members and Committee leads to put up and take down posters and other decor for events.

 

Howl-O-Ween Festival Coordinator(s)

  • Works closely with Executive Board to coordinate all aspects of the Husky Howl-O-Ween Festival, including several sub-committees.

Mother/Son - Father/Daughter Dance Coordinator(s)

  • Works closely with Board in planning and executing school dances.
  • Coordinating volunteers for each event

FUN RUN Coordinator 

  • Works closely with Executive Board on creating, advertising, and running of event.
  • coordinates volunteers for before, during and after event.

 

Corresponding Secretary

  • Responsible for dissemination of information to the general membership and the community.
  • Prepares email blasts, maintains Facebook page and updates Website.
  • Assists in maintaining PTO website and PTO email addresses.
  • Applies for PTO awards related to communication.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report (if needed) at meetings to summarize communication efforts.
  • Assists in preparation of communications on behalf of the PTO and Executive Board.

 

Santa's Sweets Shop Coordinator(s)

  • Works closely with Board and Sweets Shop Volunteers.
  • Santas Sweets Shop typically lasts 5 school days.

 

Husky Arts Program Coordinator(s)

  • Works closely with Board in developing and maintaining Husky Arts Program.
  • Coordinating volunteers within each classroom.

 

Membership - PTO Board

  • Responsible for the recruitment of new and renewing PTO members and distribution of membership cards.
  • Reports membership statistics to PTO general membership.  Ensures that applicable dues/fees are paid by each member.
  • Maintains a current list of members including dues paid and contact information.
  • Applies for PTO awards related to membership.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize membership efforts.
  • Coordinates/prepares the advertising/communications concerning membership efforts.

 

Teacher Appreciation

  • Coordinates appreciation events for our faculty and staff three to four times each year including Back to School Breakfast (August), Teacher Appreciation Lunches (Year- Round), Holiday Treats / Santas Sweets Shop (December) and Teacher Appreciation Week (May)

 

Husky Gear

  • Responsible for uniform vendor relationship.
  • Orders uniforms and ensures that vendor payment is processed.
  • Coordinates uniform sale events.
  • Maintains a stock of uniforms. Conducts necessary inventory.
  • Monitors incoming uniform orders, fills orders and delivers orders to school and/or events.


Volunteer Coordinators

  • Serves as the primary coordinator to fill PTO volunteer needs.
  • Creates volunteer sign-ups for events/activities.
  • Coordinates volunteer recruitment.
  • Maintains a database of volunteers.
  • Works with school staff as needed to ensure volunteers have submitted required WCSD background check and have been approved.
  • Compiles and maintains information on the number of hours worked by volunteers (if applicable).
  • Coordinates/prepares the advertising/communications concerning volunteer efforts.

 

Yearbook

  • Works closely with Board in creating, organizing, selling and distributing Husky Yearbook.

 

 

 

 

 

Fundraising

Help us raise funds for our school!